Why Should We Hire Corporate Experience?

The key to the success of every Corporate Experience project is effective communication, responsive client service, collaboration, and exceptional planning and management. 

Every event has a unique purpose, such as bringing people together for common goals, celebrations, learning sessions or retreats.  If you are trying to impress clients or educate colleagues, you want to be sure that everything will be done with impeccable attention to every detail.  This helps to maintain your well-established image of high standards while ensuring that your event has the desired impact. 

Event planners also bring a wealth of experience and contacts. We have experienced many of the pitfalls of event management and have seen firsthand both successful ideas and concepts that don’t work.  We have also developed a network of businesses that can address your specific needs.  That network of proven businesses will save you time, money and aggravation, thus allowing you and your staff to fulfill your event's mission.

The most important thing that an event planner can do is free you and your staff up to do your jobs.  Planning an event is very time consuming.  There are simply not enough hours in the day to do your job and be responsible for every aspect of planning an event.  Each event has a mission, and the staff of the organization needs to focus wholly on the success of that mission, not the little details that make the event successful.  Each member of your staff has an area of expertise that should be utilized to the fullest.  Overwhelming people outside their area of expertise can often cause undo stress.

Do We Really Need an Event Planner?

Think about this.  You're not feeling too well so you call your doctor.  You make an appointment for a check-up, and he tells you that you need open heart surgery.  He gives you the name of a specialist.  But you already have a doctor that you like and has treated you well in the past.  What do you do?  Do you take your chances with the general practitioner or do you call the expert?  Granted we're not performing surgery.  But we're experts at what we do too.

What Can You Expect From Your Event Planner?

Attention to detail.  Acute business skills.  An exceptional creative team.  Content, flow and logistics expertise.  A well managed project.  Professional guidance.  Crisis management.  Peace of mind.

Every event has a goal.  We work closely with you to be sure that your event achieves your goal and the desired results.  We will guide you through every aspect of the planning stage, manage the process and oversee the execution. We will coordinate committees, plan agendas, facilitate meetings, and perform project management for the entire event.  We will offer suggestions and advice on the theme, location, venue, content and timing, while managing every detail and acting as your single point of contact throughout the entire planning phase.  No need for you to get bogged down with the details.  That's our job.

How Much Involvement Will You Have?

As much or as little as you like.  The Corporate Experience can produce an event from start to finish, or we can work with you on the specific areas where you need our expertise.  A well planned event can enhance your image with clients, customers, employees, or the general public. Hiring an event planner is insurance that your event will come off in the best possible light. 

Can We Work With Your In-house Event Planner?

Absolutely! Many tasks are handled more efficiently by having us work with the in-house meeting planner.  Areas such as content development, program management, strategic planning and travel arrangements are sometimes more effectively handled in-house.  Remember, events are held for specific reasons.  Working closely with an in-house meeting planner can help achieve those goals.

Will Hiring an Event Planner Save Us Money?

Time is money! The cost of hiring an event planner pays for itself in many ways. A staffed employee can plan events, but in most cases they were hired to do another job.  Event management takes hours of planning and work that ideally should be handled by event professionals.  

In addition, hiring a professional can save you money because professionals know how to plan events efficiently and cost-effectively.  We know what to look for when hiring vendors or booking venues. We know the market we are dealing in, understand minimum guarantees, cancellation penalties, and can negotiate terms effectively.  And when things don't go exactly as planned, we're there to fix it - that's our job! 

How Do We Structure Our Fee

Our first meeting will be a fact-finding mission to determine the type of event you want, the scope of the event and timing of the event.  Once we have that information, we will be able to estimate the number of hours it will take to produce the event from start to finish.  We will show you all of the anticipated tasks that will be needed to produce the event, and then you make the choice of having us do everything, or only some of the tasks.  Our fee is based only on what we are hired to do.